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Job Details

BAE Systems

Site Administrative Coordinator (80163BR)




Full Time


Elgin, Oklahoma, United States

Job Description BAE Systems in Elgin, OK is seeking an experienced administrative coordinator for the site. The site administrative coordinator works under the direction of the site manager and provides a variety of administrative and production support services for 45 manufacturing operations employees. Some support services may be directed by functional managers at other locations. The site administrative coordinator must be able to work independently with little or no supervision and contribute to the success of the overall team. This position may also perform the following duties and responsibilities:

  • Customer, guest, and visitor reception
  • Customer, guest and visitor security screenings
  • Answer and direct phone calls
  • Initiate, monitor, and maintain selected purchase orders to support site operations
  • Procure office and manufacturing supplies following company purchase card procedures
  • Plan, administer, and maintain training records of site employees
  • Conduct of inventory and audits of government property
  • Safety, health, and environmental data entry, reporting, and metrics monitoring
  • Serve as the site record administrator to collect, sort, and archive company documents
  • Report, track, maintain safety health and environmental records and metrics
  • Assist infrequent travelers with travel arrangements and expense reporting
  • Plan, prepare for and execute company events
  • Develop, administer, and document new employee orientation
Required Education, Experience, & Skills
  • Bachelor’s degree in a business or related technical discipline and 4 years of relevant experience or equivalent combination of work experience and education
  • Excellent communication skills, both written and verbal
  • Valid driver license
  • U.S. citizenship
  • Ability to learn new computer-based tools as required to carry out duties and responsibilities
  • Excellent customer service skills (trusted and reliable; prompt; attentive)
  • Must work independently and demonstrate strong initiative to organize daily tasks and manage multiple responsibilities
Preferred Education, Experience, & Skills
  • Bachelor’s degree in business or related technical discipline
  • 5 or more years of relevant experience with administrative duties
  • Experience in defense contracting or combat vehicle manufacturing
  • Advanced level proficiency in Microsoft Office applications: Word; Excel; Power Point; Outlook and/or other business applications
  • Prior military experience supporting a senior military officer in a command position
  • Experience working in complex organizations and working with other business teams
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.Our Commitment to Diversity, Equity, and Inclusion:At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.