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Job Details


BAE Systems

Subcontract Admin Sr

Defense

All

Full Time

On Site

No

Greenlawn, New York, United States

Job Description In support of a Business Area with over $1 billion in annual revenue and material spend in the hundreds of million procure materials, equipment, supplies and services of a highly-specialized and complex nature based on program specific requirements and specifications. Prepare and issue complex subcontract types. Validate and contribute to the formation of specifications, work statements and Subcontract Management Plans. Prepare and review proposals for documentation adequacy, develop evaluation criteria, lead proposal evaluation team in fact-finding, and cost/price analyses, negotiate subcontract provisions, document subcontract files in compliance with FAR/DFAR Regulations and company policies and procedures.

Ability to work independently, as well as manage cross functional program teams on all subcontract related issues; multi-tasking is crucial for success. Must be able to assess, prioritize, drive issues to closure and be assertive when required. Exercise discretion and independent judgment in the performance of duties. Exhibit best practice work habits and collaborate with other subcontract team members to promote operational excellence. Deliver quality customer service to both internal and external customers and foster and maintain good supplier relationships. Drive Zero Defect initiatives with suppliers.


Prepare request for proposals, advise management of contractual rights and obligations; compile and analyze data; and maintain historical information and compliant file documentation. Prepares, issues, and administers non-disclosure agreement with subcontractors as required. Negotiate Terms and Conditions and specific subcontract terms and conditions including price, delivery, quality, and performance requirements. Support proposal preparation activities, administer subcontracts, and execute supplier management activities to provide for acquisition and fulfillment of direct requirements in accordance with company policies, legal requirements, and customer specifications. Receive and review subcontractor proposals, by examining estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness. Manage suppliers through all phases of program execution. Respond to subcontractor inquires, resolve invoice issues, participate on proposal evaluation team(s) in fact finding, technical evaluation, and cost/price analysis. Documents the entire fact finding and negotiation process. Ensures that discussions, correspondence and agreements with potential and actual subcontractors are in accordance with government law, corporate and company policy and program special provisions.

Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely.
Required Education, Experience, & Skills

  • Experience in a large, complex multifaceted electronics design & manufacturing environment
  • Familiarity with defense aerospace industry & regulations and the Understanding of the role of subcontractors in complex industries.
    • Experience leading major procurement efforts in a Department of Defense (DOD) contracting environment.
  • Knowledge of FAR and DFAR regulations and the nature of flow down requirements.
    • Knowledge of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
    • Understanding/knowledge of CPSR audits and requirements.
    • Comprehensive understanding of subcontractor solicitations and bid analysis/process.
  • Strong working experience generating, negotiating and executing major subcontracts/purchases.
    • Demonstrated ability to resolve contractual conflicts with subcontractors through negotiations and contractual vehicles.
    • Project / Supplier Management
    • Financial Acumen
  • Proven leadership and organizational change experience
    • Ability to motivate and manage personnel.
    • Excellent verbal and written communication
    • Excellent time management/organizational skills
    • Strong experience managing Subcontracts or Procurement team.
    • Strategic/Critical Thinking
    • Ability to find win-win solutions; a “make it happen” attitude.
  • Proficient with Microsoft Office Suite (Microsoft Excel, Word, and Outlook).
  • Bachelor's Degree in related discipline and 6 years or more of directly related work experience preferably in a government-contracting environment.
  • U.S. Citizenship
Preferred Education, Experience, & Skills
  • Willingness and desire for continuous improvement.
  • Generosity of thought and knowledge.
  • Well versed with Oracle ERP system.
  • Secret clearance or secret eligible.
  • Cost Analysis experience (COPD, CID, Competitive)
  • Earned Value Management and Lifecycle Management experience
  • 6 plus years’ experience in operations, supply chain, procurement.
  • Professional Supply Chain Certification: C.P.M., C.P.S.M., P.M.P.
  • Graduate degree in a related field.
  • Contracts / Legal background
About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.