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Job Details

UCLA Health Systems

Contract and Grants Analyst




Full Time


Los Angeles, California, United States


Under the general
direction of the Division Director, provide all aspects of departmental
financial matters. Provide
administrative and fiscal management of assigned sponsored projects and a full
range of accounting support functions (including annual budget)for the
Department of Ophthlamology. Supervise
Departmental financial operations and oversee post-award finance and contract &
grant administration. Provide oversight
to annual appropriations, including contract & grant, State, endowment, and
ICR funding. Individual supervises the
department's purchasing operations and reviews all purchasing, and reimbursements. Provide
information to personnel for employees paid on extramural funding sources. S/he
manages special projects as assigned by the Division Director and the Chair of
the Department.


The following are required:

* Analytical skills to assess personnel and financial information practices and procedures, define problems, analyze information, practices, and situations, formulate logical solutions, develop alternative solutions, recognize consequence, and make suggestions.

* Detailed working knowledge of Query Database (QDB), Financial System (FS), Payroll Expense Distribution system (PPP/EDB), Contract & Grant database (C&G), on-line purchasing systems (Bruinbuy), Postward Management System (PAMS), and DGSOM Dean's Office budget and other financial programs.

* Experience writing reports against mainframe, SQL server and local data sources.

* General knowledge of management principles and practices and their applications and to analyze, develop and implement systems to improve administrative effectiveness

* Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and administrators

* Record of successful planning, budgeting, financial analysis and fiscal management, including skill in budget preparation, analysis and controlling costs

* Working knowledge of fund accounting principles and standard accounting policies and practices, GAAP, budget administration and analysis

* Working knowledge of University purchasing practices and procedures, including foreign and domestic travel

* Ability to:

o assimilate large amounts of data from various sources and produce meaningful reports summarizing that data.

o follow through on projects and assignments with minimal supervision

o work independently with minimal supervision, set and maintain priorities, performing efficiently while remaining flexible and coping with a fluctuating workload, competing requirements and frequent interruptions

o audit timekeeping records, and compute, adjust and reconcile expenditures

o develop and design complex analytical reports

o interpret and apply UC, Federal and State policies regarding contract and grant administration

o work as part of team, establish and maintain cooperative working relationships with faculty, research personnel, staff and administrators to effectively and efficiently solve problems

o write clearly and concisely for a wide range of purposes. Writing skills in using correct syntax for the preparation of correspondence, memoranda, forms and reports

* Skill in:

o organizing work and time systematically to optimize efficiency and minimize duplication

o performing accounting transactions and reconciling ledgers

o performing high level analysis of financial data and developing and preparing financial reports using advanced functions in Excel

o skill in making financial and expenditure projections on a monthly and/or annual basis

o skill in processing actions via University on-line systems (Bruinbuy, EDB and PTR)

o skill to operate a Windows-based PC utilizing MS office software to perform word-processing, spreadsheet analysis, e-mail and data base management

* Strong working knowledge of University policies and procedures regarding financial, contract and grant, administrative, and personnel activities.

* Sufficient reading skills to comprehend University policies and procedures

* Supervisory skills to effectively motivate and supervise support staff, train, delegate, conduct employee evaluations and counsel employees when necessary

* Working knowledge of payroll policies and procedures

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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