Executive Assistant - Elida Beauty
Executive Assistant – Elida Beauty
Work Location – Battersea
Job Type- Full Time
Your Role & Key Responsibilities
This is a pivotal role in the Unilever International team supporting 3 of the Directors and also considerable interaction with the whole team globally
This role requires interaction with a wide range of people, across Unilever and externally with customers and agencies. The role requires skill at managing the diaries of the leadership team as well as supporting the team of 65 people, leading the team calendar and events schedule, the ability to interact confidently with senior leadership and manage the demands of a diverse Global team. The individual will have the ability to use judgement to make great decisions and optimize the efficiency and effectiveness of the global team.
Key responsibilities include the following:
Personal assistant responsibilities – all calendar management for 3 Unilever International Directors including travel booking, visa applications, expenses and relocation cost management
Team travel bookings including itinerary organisation, flights, hotels, car hire and taxi bookings
Managing of event budgets
Pro-actively tackling issues related toadministrative processes to ensure speed andefficiency
Large scale conference organisation
Global meeting and video presence roombookings
All global sample orders – commercial invoicecreation and customs clearance documentation
New starter induction plans and training
Tracking and monitor of European marketingspend – raising of purchase orders and SAPgoods receipting
Organising of team events, meetings and keyworkshops – besides scheduling and the logistics,also the preparation of materials and location
Screening, redirecting and responding to allemails in the UI Europe mailbox
Strong rapport with building staff including,reception, building services, security and catering
Stakeholder Management and KeyInterfaces:
Skills and Experience :
This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organization. It requires discretion and confidentiality, and you need to be comfortable working in an entrepreneurial environment which moves at pace.
Critically, the jobholder must be well organized, able to prioritize tasks of high complexity and be able to build relationships with an international network and key stakeholders across different levels internally and externally.
Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
The incumbent must be comfortable working in a virtual environment, embracing new ways of working and using knowledge of the technologies available to proactively support the needs of the GM & his team.
Candidates should have a high degree of maturity, self-confidence and have strong interpersonal skills.
Solid IT skills are required, particularly Word, Excel and PowerPoint. Accuracy, speed, proactivity, and an ability to ‘get things done’ are vital.
Who wearelookingfor :
Initiative – Comfortable using your own initiative
Influencing – comfortable to influenceothers in an effort to proactively manage the best outcome for the business
Bias for action, & speed to get things done
Confidence to take decisions, exercise autonomy.
A strong sense of ownership and accountability
Ability to be discrete & manage confidential information
High level of resilience and problem solving.
Ability to bring people together / be in a team environment
You love to win, and have fun doing it.
Ability to perform under pressure & have fun whilst doing it
Transparency & openness
Excited about the Role?
Please apply online. Your application will be reviewed against our requirements and we will be in touch toprovide you with an update on the status of your application.
By applying for this vacancy, you are confirming that you have made your Line Manager aware of yourapplication and you are eligible to apply for new internal opportunities.
Diversity at Unilever is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.