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Job Details

Bristol-Meyers Squibb, Co.

Executive Assistant (R1558072-en-us)





Brisbane, California, United States

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

The Immunology, Cardiovascular, Fibrosis, and Global Health (ICFG) Thematic Research Center (TRC) at BMS is one of the fundamental Research and Early Development (R&ED) units delivering therapeutics to patients. Our mission is to create transformative medicines of tomorrow based on the cutting-edge science of today. We leverage BMS’s internal invention of engine that includes industry-leading expertise in small molecule chemistry, protein biotherapeutics, cell therapy, protein degradation, nucleic acids, and other therapeutic modalities. We work closely our R&ED colleagues in clinical and non-clinical development, project leadership, translational medicine, and informatics to advance therapies based on a deep understand of causal human biology. Further, we collaborate across the biopharmaceutical ecosystem to establish partnerships that complement our internal expertise.

We are seeking a highly motivated Executive Assistant to join BMS. The position provides comprehensive administrative support to the VP, Cardiovascular, Discovery Biology located in Brisbane, CA. The successful candidate must be detail oriented, have strong organizational and coordination skills, and excellent communication skills. They will have demonstrated ability to prioritize, work independently, and be able to learn new tools and systems in an ever-evolving environment. The successful candidate will be highly collaborative and comfortable working in a fast-paced, team-oriented environment.

Responsibilities (include, but are not limited to):

  • Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports
  • Support specific operations through scheduling Town Halls, site, and department level event planning, etc.
  • Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering
  • Provide coordination with other groups, CROs, vendors, equipment, maintenance, service contracts, collaborators etc.
  • Create purchase orders and assist in reconciling open purchase requisitions
  • Serve as a key point of contact to help resolve payment/invoicing/ordering issues.
  • Support various projects as needed for team leads & external collaborations including basic project management.
  • Welcome new hires to the site but completing i-9 verifications and assisting with any HR tasks including submitting job requisitions.
  • Work with operations team to support site needs including AV, facilities, and space planning
  • Partner with other site Executive Assistants as needed


  • High School degree, some college, or degree desirable.
  • Minimum of 8 years of executive level administrative or comparable experience in a scientific research environment. Pharmaceutical, biotech start-ups, and venture capital companies preferred.
  • Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
  • Knowledge of the following applications is highly preferred: Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, Microsoft Teams.
  • Excellent communication skills
  • Proven ability to handle Confidential matters

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.

To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to . Visit[Register to View] target="_blank"> [Register to View] to access our complete Equal Employment Opportunity statement.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.